TENDER DOCUMENTS

PRC/PRO/20226-06/H&S.C/01                                             Dated: 23rd June, 2026         

REQUEST FOR PROPOSAL FOR THE HIRING OF CONSULTANCY FIRM FOR SERVICES FOR DEVELOPMENT OF PAKISTAN RED CRESCENT SOCIETY (PRCS) HEALTH AND WASH STRATEGY 2026–2030

INTRODUCTION:

The Pakistan Red Crescent (PRC) is the largest humanitarian organization in Pakistan, providing assistance without discrimination as to nationality, race, religious beliefs, class or political opinions. 

The Pakistan Red Crescent (PRC) — within the framework of its operation in Pakistan, would like to request your best technical and financial proposals for the services of consultant for development of Pakistan Red Crescent Society (PRCS) Health and Wash strategy 2026–2030 as per attached terms of reference (ToR)- Annex 'A' and General terms and conditions mentioned in this document. Please go through the documents thoroughly before submitting your proposal. 

Technical and Financial Proposals must be submitted in separate sealed envelopes as a single package and clearly marked on envelope “PROPOSAL FOR CONSULTANT FOR SERVICES FOR DEVELOPMENT OF PAKISTAN RED CRESCENT SOCIETY (PRCS) HEALTH AND WASH STRATEGY 2026–2030". All the pages of the attached annexures (A to E) to the bidders should be signed as a commitment to agree with the terms and conditions mentioned therein and these should be submitted along with the offer.

The assignment aims to develop a comprehensive, evidence-based and operationally realistic Health and WASH Strategy that aligns with PRCS Strategy 2030, Movement priorities, national policies and humanitarian standards.

Note:  For the purpose of this RFP the term consultant means and includes: local consultant(s) /consulting firm registered in Pakistan and on active tax payer list of FBR; In case of a consortium having foreign partner(s), the Lead Consultant shall be from Pakistan.

1. Objective: 

1. To provide the PRCS with a well-managed, efficient and reliable provision of Consultancy Services. 

2. To ensure that the PRCS receives the appropriate service and support after contract. 

3. To continually look for ways in which the consultancy services can be improved or streamlined in order to maximize the benefits to the PRCS. 

2. Consultancy Duration

The assignment shall be completed within sixteen (16) weeks from the date of contract signing as detailed in the attached Terms of Reference.

3. Eligibility Requirements (Mandatory)

Team Leader Commitment :  "The Team Leader must be committed for not less than 40% of the total consultancy level of effort and shall personally lead all key stakeholder consultations, workshops, strategy drafting, and presentations." 

Further to that Interested firms must provide:

• Valid Company Registration Certificate

• NTN Registration Certificate

• GST Registration (where applicable)

• Active Taxpayer Status

• Profile of the Firm

• Minimum five (5) years of consultancy experience

• Demonstrated experience in health, public health, WASH, humanitarian response, strategy development, institutional assessments or related assignments

• At least three (3) similar assignments completed within the last five years

• List of references/clients including different INGOs and NGOs to whom consultancy services were provided.

• Availability of the required multidisciplinary team specified in the ToR.

• Letter of Compliance to the PRCS terms and general conditions — Annex – E

• Signed Code of Conduct Declaration Form — Annex – F

• Affidavit to the effect that consultant/firm has not been blacklisted in the past by any Govt., Semi Govt. or private institution

Failure to submit any mandatory requirement may result in disqualification.

4. Proposal Evaluation:  Method of selection will be Quality and Cost Based. The weights given to the Technical andFinancial Proposals are:

T = Technical Proposal 70% (Technical Evaluation Form - Annex – B)

F = Financial Proposal 30% (Financial Proposal Form - Annex – C)

Technical Proposal shall be marked as per following formula:

(70 marks x marks obtained / 100)

Financial proposals shall be evaluated and marked as per the following formula:

(30 marks x lowest bid amount / Bid amount to be evaluated)

• Technical Evaluation Criteria

• The Technical Proposal shall include:

• Cover Letter
• Company Profile
• Understanding of the Assignment
• Proposed Methodology and Approach
• Detailed Work Plan
• Team Composition
• CVs of Key Experts
• Similar Experience and References
• Risk Management Approach
• Quality Assurance Mechanism

No financial information shall be included in the Technical Proposal.

• Financial Evaluation Criteria

Financial proposals of technically qualified firms shall be opened and evaluated. The lowest evaluated financial proposal shall receive the maximum financial score, with other proposals scored proportionately.

• The Financial Proposal shall include (All taxes inclusive):

• Professional Fees
• Travel and Field Visit Costs
• Administrative Costs
• Applicable Taxes
• Grand Total Lump Sum Price

All prices shall be quoted in PKR.

• Note:  

• Final Score = (Technical Score × 70%) + (Financial Score × 30%)

• The highest combined score shall be recommended for award.

• The contract shall be awarded to the consultant obtaining the highest marks after technical and financial evaluation. In case two or more bidders obtain equal marks, the contract shall be awarded to the consultant offering the lowest price

5. Documentation Language:   All documents, markings and labeling should appear in English.

6. Agreement Type:   The resulting contract shall be a Lump Sum Consultancy Contract linked to the successful completion and approval of deliverables specified in the ToR. Draft Consultancy Agreement is attached at Annex – D.

7. Payment Terms:    Payments shall be made in accordance with the payment schedule provided in the Terms of Reference and shall be subject to satisfactory completion, review and formal approval of deliverables by PRCS. Applicable taxes shall be deducted as per Government regulations.

8. Travel and Field Cost :  The consultant shall clearly indicate all costs associated with travel, accommodation, consultations, and field activities in the Financial Proposal. No additional payments shall be made beyond the agreed contract amount unless approved in writing by PRCS.

9. Pertinent information: 

1. PRCS reserve the right to accept the whole or part of your offer and the lowest evaluated bid need not be accepted.  The Competent Authority of PRCS has the right not to give any explanation for accepting or rejecting whole or part of the offers.

2. The PRC reserves the right to split up the order(s) between several Consultants/Firms. 

3. Failure to comply with the PRC requirements, will justify rejection of your proposal. 

4. The PRCS reserves the right to make regular market comparisons of other Consultants/Firms. 

5. The PRCS is not bound to avail the services of the consultant/consultancy firm and may obtain consultancy related services from any other company/firm. 

6. The Consultancy Service Provider shall at all times strictly comply with all applicable laws, regulations and orders of the Government. 

7. The Consultancy Service Provider shall observe and abide by all policies, regulations & directives of the PRCS in the course of providing the services to the PRCS. 

8. The Consultancy Service Provider shall maintain true & correct records in connection with the services to be performed to the PRCS.

9. All reports, assessments, presentations, data, tools, methodologies and outputs developed under this consultancy shall become the sole property of PRCS. The consultant shall not publish or disseminate any project information without prior written approval from PRCS.

10. The successful consultant shall maintain strict confidentiality regarding all information, documents, data and materials obtained during the assignment.

10. Principles of Conduct Clause:    Consultancy Service Provider seeking to work with the PRC shall respect the following principles: 

1. Business Ethics: Consultancy Service Provider is expected to maintain the highest degree of business ethics when working with the PRCS. Any attempt to influence the procurement process may result in disqualification 

2. Transparency of Information Provision: Consultancy Service Provider shall not be involved in any fraudulent activities, misrepresent information or facts for the purpose of influencing the selection and contract awarding process in its favor. PRCS maintains zero tolerance for fraud, corruption, bribery, collusion and unethical conduct.

3. Fair Competition: Consultancy Service Provider shall not be involved in any corrupt, collusive or coercive practices.

4. Conflict of Interest: Consultants shall disclose any actual or potential conflict of interest that may affect impartiality during the assignment. PRCS reserves the right to reject proposals where conflicts of interest are identified.

5. Officials Not to Benefit: Consultancy Service Provider represents and warrants that no official of the PRCS has been, or shall be, admitted by the Consultancy Service provider to any direct or indirect benefit arising from this Request for Quotation, Purchase Order/Contract or the award thereof. The Consultancy Service provider agrees that breach of this provision is a breach of an essential term of the Purchase Order/Contract. 

6. If at any time during the procurement process, the PRC determines that the Consultancy Service Provider is in violation of the above-mentioned principles, then respective Consultancy Service Provider's proposal may be rejected as ineligible. All costs in relation to the cancellation of the above or contracts shall be borne by the Consultancy Service Provider.

11. All or None Clause:    The PRCS reserves the right to accept the whole or part of your offers and the lowest bid need not be accepted. Should your offers be accepted, you will be required to sign, stamp and return our formal Service Contract confirming your acceptance of the agreed terms and conditions.

12. Offer Validity:    Your proposal must remain valid for 90 (ninety) days from submission date.

13. Currency:   All firm costs to be given in Pakistan Rupees (PKR) only.

Condition for Proposal Submission:    A single package, clearly Stating “HIRING OF CONSULTANCY FIRM FOR SERVICES FOR DEVELOPMENT OF (PRCS) HEALTH AND WASH STRATEGY 2026–2030” containing two (2) different sealed envelopes comprising of complete, clearly marked “Technical Proposal” and “Financial proposal”, should be submitted through courier/by hand at below mentioned address latest by (Wednesday) 15 July 2026, 11:30 Hours (PST). Bids will be opened on the same day at 1230 Hours (PST). :-

Procurement Unit

Pakistan Red Crescent Society NHQ,

Sector H-8, Islamabad Pakistan

Tele Off: +92-051-9250404-05 

Enclosed

• ToRs (Annex A)

• Technical Evaluation Sheet (Annex-B)

• Financial Proposal Form (Annex – C)

• Draft Consultancy Agreement (Annex – D)

• PRCS General Terms and Conditions (Annex E)

• Code of Conduct Declaration Form (Annex F)

Annex-E

PRCS TERMS AND GENERAL CONDITIONS (GOODS & SERVICES)

Annex-F

CODE OF CONDUCT DECLARATION FORM

Assignment:   Development of PRCS Health and WASH Strategy 2026–2030

Name of Consultancy Firm: _______________________________________

The undersigned, duly authorized to represent the above-mentioned consultancy firm, hereby declares and certifies that:

1. CONFLICT OF INTEREST

We confirm that neither our firm nor any member of the proposed consultancy team has any actual, potential, or perceived conflict of interest that may affect the impartial performance of this assignment.

We undertake to immediately disclose to PRCS any situation that may give rise to a conflict of interest during the procurement process or contract implementation.

2. ANTI-FRAUD AND ANTI-CORRUPTION DECLARATION

We certify that neither our firm nor its employees, associates, agents, or representatives have engaged in, or will engage in:

• Fraudulent practices;
• Corrupt practices;
• Collusive practices;
• Coercive practices;
• Bribery or kickbacks;
• Misrepresentation of qualifications, experience, or credentials.

We understand that any such act may result in disqualification, contract termination, recovery of funds, and legal action.

3. ETHICAL CONDUCT

We undertake to conduct all activities associated with this assignment in accordance with the highest standards of professional ethics, integrity, impartiality, and accountability.

4. CHILD SAFEGUARDING

We acknowledge the responsibility to safeguard children and vulnerable persons and confirm that all personnel assigned to this consultancy shall adhere to safeguarding principles and refrain from any conduct that may cause harm, exploitation, abuse, or neglect.

5. PREVENTION OF SEXUAL EXPLOITATION, ABUSE AND HARASSMENT (PSEAH)

We maintain a zero-tolerance approach towards sexual exploitation, abuse, and harassment.

We undertake to immediately report any allegation or concern relating to PSEAH that may arise during the course of this assignment.

6. CONFIDENTIALITY UNDERTAKING

We acknowledge that during the assignment we may have access to confidential information relating to PRCS, its partners, staff, volunteers, beneficiaries, programs, finances, and operations.

We undertake:

• Not to disclose such information to any third party;
• Not to use such information for purposes other than this assignment;
• To ensure confidentiality obligations are communicated to all team members;
• To return or destroy confidential information upon completion of the assignment if requested by PRCS.

7. DATA PROTECTION

We undertake to process and protect all information collected during this assignment in a secure and responsible manner and to comply with applicable data protection requirements.

8. DECLARATION OF ACCURACY

We certify that all information submitted in our proposal is true, accurate, and complete.

We understand that submission of false or misleading information may result in disqualification.

Authorized Representative

Name: ___________________________

Designation: ______________________

Company: _________________________

Signature: _________________________

Date: _____________________________

Company Stamp