The Officer will provide operational and analytical support to the Support Services’ work, ensuring effective execution of Admin & Procurement processes and financial controls in line with organizational policies and audit requirements. The role requires a sound understanding of financial documentation, procurement cycles, and audit compliance. The position is ideal for a detail-oriented professional with strong interpersonal skills, looking to contribute to efficient service delivery and compliance within a dynamic environment.

Key Responsibilities:

Procurement Support

• Assist in the end-to-end procurement process, including bid evaluations, comparative statements, and contract management in accordance with procurement policies.
• Maintain and update procurement records and vendor databases.
• Coordinate with internal departments to ensure timely processing of purchase requisitions.
• Support in vendor performance tracking and reporting.
• Ensure comprehensive compliance review.

Financial & Audit Support

• Assist in financial documentation, invoice processing, and verification in line with audit and compliance standards.
• Prepare financial reports and reconciliations for internal reviews.
• Liaise with finance and audit teams to facilitate internal and external audits.
• Monitor budget utilization and flag variances against planned expenditures.

Operational & Administrative Coordination

• Provide coordination support in preparing documentation, reports, and minutes for procurement and finance-related meetings.
• Ensure proper filing and documentation of procurement and finance-related transactions.
• Support the implementation of internal control measures and compliance checklists.

Qualifications and Experience:

• Professional Certification in accounting, i.e., ACCA, only with completion of articleship from an audit firm.

• Post qualification experience is at least 5 years in audit, finance, and/or procurement roles, preferably in the development sector.
• Familiarity with procurement policies, financial systems, and proficiency in audit procedures.

Skills and Competencies:

• Strong analytical and numerical skills.
• Proficiency in MS Office, especially Excel; knowledge of ERP/SAP is a plus.
• Excellent organizational and documentation skills.
• Good written and verbal communication.
• Ability to work collaboratively across functions and manage multiple tasks under tight deadlines.