Designation:

Admin and Finance officer – Existing Position for continuity

Reporting to:

Provincial Secretary/

Technical Reporting

AD Finance, NHQ

Location:

Quetta

Organization Vision

Saving lives, uniting people and changing minds for healthy, safe and resilient communities.

Organization Mission

The leading humanitarian organization of Pakistan, committed to prevent and alleviate human sufferings by mobilizing the power of humanity through volunteers.

Position Objectives:

The Finance/Admin Officer is responsible for the PRCS Programs funds allocated for the programs implementation. The PRCS Finance/Admin Officer will be responsible for the budget, financial administration, compiling, checking and correcting financial reports, procurement, contractual matters and insurances of the project.

S. No

Specific Duties, Responsibilities, and Accountabilities

Assistance on proper cash flow and cost control management of the payments, cashier, and bank related issues. Advise the programs staff on financial and administrative matters.

Coordinate the compilation of the program budgets and Monitor the budgets of the project and ensure accurate accounting

Compile accurate, regular and timely financial reports of the program budgets to be submitted to the donor through NHQ.

To check and correct PRCS financial reports on the programs on proper charges made and to the appropriate and correct budget lines charging before reporting is submitted to the donor through NHQ

To set-up and maintain an accurate financial and administrative filing system

To perform purchasing of all goods, supplies and equipment for the programs. Supervise documentation related to procurement.

Maintain accurate register of the assets and goods of the program and property and ensure that accurate systems are in place and maintained.

To assist in budget monitoring, in order to prevent under and over expenditures and to ensure that all programs expenditures are spend according with the prepared and agreed programs budgets and/or plans of action

To arrange timely payroll sheeting of each PRCS programs staff and timely payment of salaries and travel costs (per diem, accommodation and transport expenses). Timely payment of taxes.

To ensure and maintain proper documentations and filing related to HR issues of the programs, such as contracts, job descriptions, staff recruitment procedures, any leaves of the PRCS programs staff etc.

To train, support and advise the PRCS programs staff in the financial reports and administrative systems

To procure goods and services and keep documentation to full audit trail standards, and provide, advise/negotiate contracts required by the Delegates for goods and services

To perform other duties and tasks, as required in non-routine circumstances, from time to time

Qualification:

BBA/MBA/M.Com in Finance or Accounts from HEC recognized university

Experience:

Minimum 3 to 4 years of work experience in relevant filed.

Preference will be given to the candidates who have previously word with humanitarian sector

Skills & Competences :

Good communication SKills

MS Excel & Word

Work on any finance related Software will be an advantage

Age: Maximum 45 years

Travelling: 20 percent travelling as per need