Job Description

Title: Snr. M & E Reporting Officer

Reporting to: Senior Programme Manager

Duty Station: Head Office-Islamabad

Unit: M&E

Key Summary of Position

The Senior Monitoring and Evaluation (M&E) Reporting Officer is responsible for collecting and analyzing data on the performance and effectiveness of programs, projects, and initiatives. The Sr.M&E Reporting Officer is responsible for ensuring that all data is accurately collected, analyzed, and reported in a timely and effective manner.

The M& E Officer will be responsible for designing and implementing the M&E activities of the Project; assisting the Project Manager in preparing Quarterly/Annual reports on project progress and will monitor the project activities on a regular basis, serve as the central resource for written reporting, assisting the Project Manager in collecting, organizing and updating complex sets of data; and drafting high level reports to management and donors that will provide them detailed insights and drive key decisions. Developing and maintaining the MIS of the Project and will be responsible for the collection & analysis of different data in relation to the project activities, develop and ensure maintenance of information tracking systems (tracking sheets or databases) for indicators. The M & E Officer works in close collaboration with project team and operations clusters, Government officials, private sector, non-government and civil society organizations.

Roles and Responsibilities:

• Responsible for the monitoring and ensuring high quality and timely inputs.
• Ensuring that the project maintains its strategic vision and that its activities result in the achievement of its intended outputs in a cost effective and timely manner.
• Responsible for designing and implementing the M&E activities of the Project
• Provision of regular update and input through monitoring of project activities
• Assess overall project implementation with respect to project objectives, outputs and indicators;
• Provision of effective troubleshooting, suggestion for corrective measures to be undertaken, and make arrangements based on results of monitoring, where necessary;
• Develop and Maintain a Project M & E file folder;
• Ensure that reporting requirements are met in a timely manner; assist with report writing and editing as needed.
• Undertake regular site visits and document project results in regular reports.
• Assist and coordinate with project teams to ensure that all necessary documentation/MoVs are available.
• Conduct regular M & E visit to field, collect data and assist in preparation of monthly/quarterly report to donors.
• Develop and ensure maintenance of information tracking systems (tracking sheets or databases) for indicators. 
• Develop a Performance Indicator Tracking Table and use regularly with project /partner staff to examine progress towards objectives.
• Develop midterm review and final evaluation methodology, and assist with or lead project evaluations.
• Work to ensure that lessons learned and best practices are incorporated into new Program design.
• Assist Project Manager with other program quality initiatives, such as critical reflection events, training opportunities etc.
• Orient organization staff on M&E tools and roles and responsibilities
• Assisting the Project Manager in preparing Quarterly/Annual reports on project progress and will monitor the project activities on a regular basis.
• Developing and maintaining the MIS of the Project and will be responsible for the collection & analysis of different data in relation to the project activities.
• Serve as the central resource for written reporting, assisting the Project Manager in collecting, organizing and updating complex sets of data; and drafting high level reports to management and donors that will provide them detailed insights and drive key decisions.
• Developing and implementing M&E frameworks, including indicators and data collection methods
• Regularly monitoring in-house and outside project activities such as English, computer, beautician, culinary arts, music, and tailoring classes and outreach sessions as well as being responsible for generating visit reports.
• Collecting data from various sources, including surveys, focus groups, awareness session and interviews.
• Develop a standard set of project M&E templates for each unit of the project use to collect and track indicator data for reporting up to the project Results Management Plan (RMP);
• Develop a verification mechanism and templates for activities, equipment and other operational support and train staff on this mechanism;
• Develop and deliver a staff training on how to customize indicators and results frameworks to specific activities;
• Develop and deliver a staff training on M&E tools and their use in collecting, verifying and tracking data.
• Identifying areas for improvement and making recommendations for changes based on the analysis of data
• Collaborating with program staff to ensure that data is being collected and reported accurately
• Providing guidance and support to program staff on M&E related issues
• Participating in the development of M&E frameworks and strategies for the organization
• Ensuring that M&E activities are conducted in accordance with relevant standards and guidelines
• Ensure quality and accountability compliance and look after all the channels of complaint response mechanism.
• Ensure the compliance of AAP, AGDM, and integrity compliance.
• Any other duty assigned by the Supervisor.