Pakistan Red Crescent Pakistan Red Crescent
Deputy Director Logistics
Pakistan Red Crescent
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Posted date 8th May, 2021 Last date to apply 27th May, 2021
Country Pakistan Locations Islamabad
Job Category Procurement/Logistics

Job Description:

 

Job Title:

Deputy Director Logistics

Location:

PRCS NHQ Islamabad

Department

Logistics

Reporting to:

Secretary General

Organization Vision

Saving Lives, Uniting People, and changing minds for healthy, safe and resilient communities

Organization Mission

Leading humanitarian organization of Pakistan, Committed to prevent and alleviate human sufferings by mobilizing the power of humanity through volunteers.

PRCS Fundamental Principles

Humanity

Impartiality

Neutrality

Independence

Volunteer Service

Unity

Universality

Position Objectives:

  • Responsible for (1) Procurement, (2) Asset Management, (3) Fleet Management, (4) Warehousing, (5) Oversight of Logistics operations of PRCS Programs/Projects.
  • To fulfill all PRCS Procurement and logistics needs in accordance with policies and procedures of the organisation

S.No

Specific Duties, Responsibilities, and Accountabilities:

1

Lead coordination between the logistics team and program/project managers to facilitate effective, efficient and timely program implementation

2

Provide technical support and guidance to concerned stakeholders on the development of supply chain plans, including demand analyses, market assessments, and planning NHQ and National level contracts, warehouses and infrastructure

3

Establish a rigorous, accountable and transparent procurement system, which is compliant with PRCS’ Procurement Manual, local laws and donor requirements

4

Assist in establishing and implementing procurement plans with various Program/Project Managers

5

Enforce a zero-tolerance policy regarding corruption and contribute to ensuring complaints are recorded and investigated appropriately, in line with the PRCS Code of Conduct and Accountability Framework

6

Ensure systematic process of transporting items from any suppliers to field locations with full monitoring of movement and receipt of items

7

Coordinate with different organizations for, customs clearance and other formalities of Government of Pakistan for incoming goods to ensure their timely receipt into delegation stores and/or warehouses

8.

 Provide support and advise Logistics team to ensure that all warehouses are equipped with all modern equipment, stock of warehouses is maintained at optimum level, regular  monitoring visits to field warehouses are made for smooth functioning as per Warehouse Manual and all Warehouses staff is fully trained on necessary inventory management systems

9

Work closely with Finance department to regularly monitor payment status and ensure timely payments to concerned stakeholders

10

Review existing Procurement and Logistics methods and make process improvements for effective delivery

11

Ensure that all company assets are properly listed and managed in an Asset Management database and implementation of regular asset verification

12

Oversee the effective functioning of the IT equipment in all office and guesthouse facilities and ensure that the required IT infrastructure and support is in place to allow smooth functioning of operations, whereby in compliance with PRCS IT policies.

13

Follow up with Fleet Supervisor if PRCS vehicles are regularly serviced and maintained, drivers are supervised effectively and ensure adherence to transport and relevant safety SOPs and proper recording on fleet management (e.g. log books, fuel consumption etc) according to PRCS ’s Fleet Management Guidelines

14

Liaise and cooperate with PRCS Senior Management Team and Program Managers on procurement and logistics matters

15

Represent PRCS with relevant external local organizations and networks, actively networking and building strong relationships

16

Ensure donor compliance is adhered to in programs implementation and contribute to donor proposals, budgets and reports

17

Contribute to Emergency Response planning for procurement and logistics needs and execution including developing appropriate Frame Work Agreements

18.

Other duties, as directed by PRCS Management

Education

MBA/Master’s degree from HEC recognized University/ Institute, preferably in Logistics, Supply Chain Management or related field.

Experience

Minimum 08 years of  professional working experience in the field of Procurement & Logistics.

Skills/knowledge

1

Sound Knowledge of Procurement and Logistics policies and procedures. Well aware of PPRA Rules and best practices of the market.

2

Strong Finance & Budgeting skills

3

Ability to work effectively with internal and external stakeholders

4

Good communication and interpersonal skills

5

Capacity to monitor large volume of operations, take high level responsibilities and to work under pressure under tight deadlines

6.

Ability to maintain highly ethical standards and proactive approach in identifying and addressing issues

6

Excellent team management and coordination skills

7

Strong Negotiation and decision making skills.

8.

Results oriented with ability to deliver high standard work within timelines

9

Good knowledge of MS Office tools (Excel, Word, PowerPoint, Outlook etc) and Procurement related Software Applications

10.

Commitment to and understanding of PRCS’ vision, mission and principles

Age Limit

Maximum Age Limit :- Male 55 Years, Female 50 Years


  • Applicant’s candidature is subject to complete scrutiny/ verification of documents & information and it can be cancelled at any stage if any discrepancy is found.
  • Only shortlisted candidates would be call for test/ interview.
  • No TA/DA will be admissible for appearing in test/ interview.

Job requirements


  1. Max age limit is 55 on 2021-05-27 to apply for this job.
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