Relevant Experience:

Master/MBA in finance, accounting, and commerce from a HEC recognized university.

At least 10 years of relevant experience and 6 years on the same role.

Job Description:

Main duties and responsibilities; but not limited to:

• To ensure that appropriate financial systems are maintained, and that all procedures and controls are implemented.
• Define and produce financial reports on utilization of funding to aid senior management in decision-making process.
• Prepare budgets and accounts to donors through regular liaising with budget holders on all aspects of financial management.
• Ensure all typical donor requirements for documentation of expenditures are met to facilitate attribution of expenses to donors when funding is obtained.
• Identify problems and develop solutions for best financial practice.
• Assist in writing of job descriptions for financial positions and selection of suitable applicants, where needed.
• Maintain proper check on the work activities of Finance Officers.
• Establish an effective filing system which can provide easy access to information and proper documentation of all financial requirement
• Assist the Core Team in the development and drafting of project proposals, preparation of mission operating plans / budget.
• Assist in the identification of potential funding sources and ensure project managers to formulate project budget submissions and subsequent revisions in accordance with donor guidelines.
• Ensure that all transactions are properly accounted for.
• Manage bank accounts, monitor cash flows and ensure that sufficient funds are always available in the bank.
• To approve payroll, and other payments and sign all kind of cheques, as necessary.
• Check and prepare monthly financial accounting reports at the end of each month.
• Check the month end cashbooks, and ensure that all book-keeping and coding is accurate.
• Formulating strategic long-term financial plans and developing financial management mechanisms that minimise financial risk.
• Researching and reporting on factors influencing business performance.
• Conducting reviews and evaluations for cost-reduction opportunities.
• Managing an organization's financial accounting, monitoring and reporting systems.
• Liaising with auditors to assist any audit undertaker and ensure annual monitoring is carried out.
• Producing accurate financial reports to specific deadlines.
• Supervising all finance staff.
• Keeping abreast of changes in financial regulations and legislation.
• In consultation with the Human Resource Manager, enhancing existing payroll structure, where necessary.
• Manage and monitor the day-to-day functioning of the finance department, including cash disbursements, cash receipts, etc.
• Ensure the implementation of new financial software as and when required by the organization.
• To adapt the changing environment of NGO sector and forces of the competitive world.
• To maintain constructive, purposeful, trust based and sincere relations with all colleagues working above or under whether directly or indirectly associated.
• To continuously upgrade own knowledge, skills, attitude and application to become more valuable member of the organization.
• To update management and other concerned with any development, internal or external, which can be of help to improve quality, provide better services and effectiveness and efficiency.
• To participate in all meetings, committees, forums, projects and assignments as required and expected.
• To continuously think for betterment of organization, its progress and its ability to fulfil its mission.
• To maintain highest standards of honesty and integrity in all disciplines.

Programme Development and Planning

• Assist the CEO/DF and other senior management in the development and drafting of project proposals, preparation of mission operating plans / budget.
• Assist in the identification of potential funding sources and ensure unit / project managers formulate project budget submissions and subsequent revisions in accordance with donor guidelines.
• Support the involvement of all interested organizational members in the planning, development and funding of projects in which they have an interest.

Other

Adhere to organizational policies and promote participatory culture and demonstrate values

Participate in professional development training as identified and approved by the organization

Any other task assigned by the supervisor/ management