About the role:

The Fleet Management Officer will be responsible for planning, directing, managing, coordinating, and supervising the programs for the acquisition, assignment, utilization, maintenance, repair, replacement, and disposal of fleet vehicles. He will also serve as the primary contact concerning the vehicle fleet and operations. He will make the ultimate decision on whether a vehicle is safe to have on the road.             

Your Job Responsibilities will include

Fleet management

• Ensure overall fleet maintenance (Head Office and all field locations) in coordination with field admin team, finance and procurement team at Head Office to ensure prior approval and budget allocation is obtained and proceed for vehicle repair and maintenance through expert mechanic arranged by Procurement department following standard operating procedures  
• Fuel management & analysis
• Develop annual plans for the Repair and Maintenance of vehicles
• Ensure the inventory of vehicles i.e. spare parts, old tyres and batteries are properly stored
• Budget Allocation and approval on Repair and maintenance 
• Process renewal of all fleet related matters such as registration, transfers, token renewal, toll taxes, insurance and vehicles trackers   
• Prepare analysis of tyre running, battery usage, engine, timing belt and lubricants and seek approval from the management for timely actions 
• Prepare report on overall fleet management with graphical representation to show effectiveness and efficiency of vehicles i.e. servicing, fuel average, vehicle condition at organizational level

Local travel plans & arrangements

• Coordinate with program team on daily/ weekly basis for the whole week travel plans to ensure timely arrangements
• Coordinate with Admins for timely purchase of tickets, accommodation and pick and drop from and to bus stand / office
• Proactively assign and manage fleet to ensure availability of vehicle for unexpected demand and request for travel arrangement
• Prepare and submit request to procurement team for rented car based on budget allocation
• Ensure cars are rented in through proper procedure, meeting all the requirements of quality. safety and cleanliness standards

Team Management  

• Supervise all drivers and guide them through their routine work for effective performance delivery   
• Make performance evaluation for drivers to validate their quality of work and attitude towards task assignment
• Make sure all drivers adhere to Driving regulations and have updated driving licenses.
• Ensure logical and consistent deputation of Drivers in projects and other assignment
• Ensure provision of training for all drivers to keep them updated with trends and practices 

Job Specification:

Education:

• Bachelor's degree (16 years of education) in a relevant field including logistics, supply chain management, transportation management, etc.

Work Experience:

• 3 or more years of relevant experience.

Skills and Competencies:

• Fleet Management
• Vehicle Maintenance
• Logistics and Supply Chain Management
• Communication and Interpersonal skills
• Technology proficiency
• Regulatory Compliance
• Team Management & Leadership skills

The responsibilities listed above cover most of the tasks that would be performed by the job holder in this position; however, staff may be assigned any other official tasks as and when required.

Commitment to Diversity and Inclusivity: Pak Mission Society is committed to building a diverse organization and an environment of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Safeguarding: Pak Mission Society is committed to Safeguarding of Children and Adults and in no way tolerates any harm to our beneficiaries.

• Child Safeguarding: Ensuring the safety and well-being of children, protecting them from abuse, neglect, or exploitation.
• Adult Safeguarding: Protecting vulnerable adults, including the elderly or individuals with disabilities, from harm, abuse, or neglect.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, origin, gender, age, marital status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Pak Mission Society Commitment towards PSEA:

We work for communities including children, women and vulnerable groups. We have zero-tolerance policy on Sexual Exploitation and Abuse against the communities we work and it's the responsibility of everyone associated with us, selected candidature will undergo rigorous checks against their past behaviour related to sexual exploitation and abuse.